Job Description

Executive Assistant to CEO/General Partner of leading PE/VC Firm.

Zearch is partnering with a small, high-performing Venture Capital/Private Equity firm and assisting the GP in identifying and hiring a highly capable Executive Assistant to support the businesses growth.

This is a unique and dynamic role, combining traditional EA responsibilities with elements of personal assistance. You’ll play a pivotal role in ensuring the smooth operation of the General Partner’s schedule, communications, and travel — while also helping to manage a range of personal and family-related logistics. You’ll work closely with internal team members, portfolio companies, investors, and external stakeholders, often serving as the first point of contact and a trusted liaison.

Key Responsibilities

• Provide high-level administrative support to the General Partner, including calendar management, inbox oversight, and proactive schedule optimisation.
• Coordinate logistics for meetings, events, and board calls — from planning and agenda setting to venue booking and materials preparation.
• Arrange complex travel itineraries (domestic and international), often across multiple time zones, including for family members when needed.
• Manage expenses, process reimbursements through Concur, and keep accurate records of transactions and business-related activity.
• Communicate clearly and professionally with internal and external stakeholders, handling confidential information with the highest level of discretion.
• Anticipate needs, manage shifting priorities, and respond swiftly to last-minute requests or changes.
• Support occasional personal tasks such as appointment scheduling, household coordination, or errands, with professionalism and efficiency.

Skills & Experience

• Collaborative, organised, and responsive professional with experience supporting senior executives or multiple stakeholders.
• Ability to prioritise, multitask, and remain calm in a fast-paced, global work environment.
• Excellent interpersonal and written communication skills, with a strong understanding of confidentiality and discretion.
• Comfortable working independently and making informed decisions in situations where processes may be ambiguous or rapidly evolving.
• Experience or strong interest in planning and executing corporate events.
• Flexibility to adapt hours as needed — including occasional early starts or late finishes.
• 3+ years experience in similar roles

Proficiency in Microsoft Office (Word, Excel, Outlook), Concur, and travel booking software

Job Tags

Similar Jobs