Job Description

Job Description

Job Description

We’re looking for a proactive, highly-organized listing coordinator to play a key role on our growing team. You’ll work with sellers throughout their entire listing process, compile listing information and research for comparable properties, assist homeowners with completing contracts, and enter MLS listings in the database. You’ll also arrange cleanings to prepare homes to sell, organize showings, and generate reports to display sales activity. Our ideal candidate can operate with a high level of professionalism and juggle multiple listings efficiently, all while staying focused and helping others with a smile. If you love the idea of stepping into a versatile role and working closely with others, start your application today! Compensation:

$45,000 - $55,000 yearly DOE plus bonuses

• Gather all listing information including property photos, pre-listing materials, comparative market analysis with online property profiles, and MLS research
• Allow real estate agents to sell more homes by managing listings for sellers, from initial contact to executed purchase agreement
• Organize the showing schedule and communicate with other agents to understand the showing best practices and how to increase homes sold
• Follow up with sellers to complete listing agreements, disclosures, and any other required paperwork needed to send to the office broker for file compliance
• Schedule property inspections with customers and vendors to clean and prepare homes to sell fast

• Prepare and review all listing paperwork, disclosures, and property information for accuracy and compliance.
• Create and organize pre-listing materials including CMA data, listing folders, and presentation packets for agents.
• Coordinate staging, photography, and vendor appointments to ensure homes are market-ready on schedule.
• Input and maintain listing data in the MLS, Brivity, and other company systems with complete accuracy.
• Verify that property descriptions, pricing, and features are correct before listings go live.
• Serve as the main point of contact for sellers, providing clear updates and support throughout the listing process.
• Communicate with agents, clients, and vendors to confirm appointments, relay feedback, and anticipate needs.
• Track listing milestones, showings, and feedback to support pricing discussions and performance decisions.
• Ensure all signed documents, contracts, and updates are uploaded and organized in Dotloop and internal databases.
• Prepare weekly or monthly reports on listing activity, market updates, and property performance for the team.
• Coordinate delivery and removal of signs, lockboxes, and keys as needed.
• Identify opportunities to improve listing systems and workflows to enhance efficiency and client experience.
• Provide backup support to the administrative team as needed, maintaining a collaborative and flexible team environment.

• Prior experience in the real estate industry, transaction coordination, titles, or mortgages preferred
• Capable of communicating effectively in both writing and in person
• College experience preferred but not required to apply
• Licensed in real estate or is pursuing a license
• Easily navigates basic computer programs and can create clear spreadsheets using Excel

• Minimum 2 years of real estate experience (administrative, licensed assistant, or coordination role preferred).
• Real estate license preferred but not required ; willingness to obtain a license is a plus.
• Working knowledge of real estate forms, contracts, and MLS systems.
• Proficient with CRM platforms (Brivity, Dotloop, Command, or similar) and Google Workspace (Docs, Sheets, Drive).
• Highly organized and dependable , with strong attention to detail and accuracy.
• Excellent written and verbal communication skills ; able to communicate clearly and professionally with clients and team members.
• Comfortable managing shifting priorities while maintaining poise, focus, and follow-through.
• Able to anticipate needs, solve problems quickly , and work effectively both independently and as part of a team.
• Service-minded and collaborative , with a desire to build a long-term career within a respected, client-focused real estate team.

At Cindy Fox Miller & Associates, people come first. We’re a trusted Keller Williams real estate team built on relationships, collaboration, and excellence in everything we do for clients and our community.

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