Job Description

NYC based Real Estate firm is seeking a self-motivated and experienced Executive Assistant on a contract basis. The ideal candidate will have several years of administrative experience in a similar job function. Previous experience in finance/real estate is preferred.

Hybrid schedule: on-site 4 days per week

Hourly pay rate: $40-$45/hr

Hours: 8:30am - 5:30pm

Responsibilities:

• Support executives with calendar management and serve as a main point of contact
• Manage calls, email correspondence and handling inquiries on behalf of executives
• Assist with the coordination of meetings/events and create materials for distribution
• Conduct research and draft, edit, and finalize e-mail correspondence and other documents
• Review incoming communication, maintain accurate paper and electronic filing
• Process invoices, expenses and coordinate travel arrangements
• Draft correspondence and compile presentations
• Coordinate with other teams and work on special projects, as needed

Requirements:

• Minimum 5+ years of Executive Assistant experience, ideally within finance/real estate
• Strong technical skills including proficiency in Microsoft Office Suite and Concur
• Quick learner of new systems and databases
• Critical thinker with excellent judgment and ability to provide solutions independently
• Excellent communicator with team and executives
• Ability to work under tight deadlines
• Flexible attitude with the ability to work in a fast-paced environment and multi-task/prioritize

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