Job Description

About Embrava

At Embrava , we build intelligent workplace technology that empowers organizations to thrive in the flexible future of work. Our suite of solutions—including smart desk signs, room signs, and productivity tools—helps companies streamline space utilization, enhance the employee experience, and gain actionable insights through data. We’re committed to pushing boundaries in automation, analytics, and system integration to support dynamic, data-driven offices around the world.

About the Role

Manage Executive's calendar with focus on high-value activities (sales, key hires, strategy). Screen and prioritize all communications - emails, calls, meeting requests. Handle confidential information with absolute discretion. Prepare meeting agendas, materials, and distribute action items. Manage expense reports and budget tracking. Coordinate travel arrangements and logistics.

Responsibilities

• Ensure all meetings start on time - send reminders, test technology, prep rooms.
• Track action items and decisions in real-time during meetings.
• Send same-day follow-ups with clear owners and deadlines.
• Proactively resolve scheduling conflicts and no-shows.
• Manage virtual meeting logistics (Teams links, screen sharing, recordings).
• provide brief's before each meeting with context and objectives.
• Maintain master action item list across all meetings and commitments.
• Assign priority levels in consultation with executive.
• Track deadlines and send proactive reminders to owners.
• Provide weekly status updates on open items.
• Escalate blocked or overdue items to executive.
• Archive completed items with outcomes documented.
• Available outside standard hours as needed in return we will extend flexibility during hours as needed.
• Comfortable in a fast-paced environment.

Qualifications

• Minimum: High school diploma or equivalent.
• Preferred: Associate's or Bachelor's degree in business administration, communication, or a related field.

Benefits

• Comprehensive health, dental, and vision insurance.
• 401(k) with company match.
• Flexible work policy.
• Generous PTO and paid holidays.
• A collaborative, innovative team environment with regular team-building events.
• The opportunity to make a meaningful impact in a fast-evolving, future-focused industry.

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